Given the situation now because of the COVID-19 pandemic, most of the companies don’t have any choice but to allow their employees to work from home. This is a big adjustment for them especially for those who are still new in using cloud platforms such as HRIS. Issues with security and data privacy are always on top of the list of decision makers when we talk about cloud computing. These concerns are understandable but if you take a deeper look into these HR cloud based solutions, security is even better than those desktop based solutions especially from reputable providers. Moreover, there are a lot of other benefits that you can get in using a cloud based HR solution as listed below:
1) Get Information Quickly
If your HRIS is cloud based, you can get the information that you need anytime and anywhere in just a few clicks. This will reduce your time in searching for files or documents placed in a filing cabinet.
2) Helps in Developing Strategies
HRIS has all the employee information and data in one place. HR team can make this data more meaningful through customized and detailed reports which would help them or the management in making informed decisions and developing strategies in achieving their goals.
3) Focus on Other Important Tasks
One of the major tasks of HR is handling employee inquiries related to their timesheets, leave balances, OT calculations etc. Answering these queries is very time consuming especially if you have a lot of employees. Giving them access to the system will not just address their concerns but will also give your HR more time to focus and work on other important tasks.
4) Process Timesheets with High Accuracy
On-line filing and approving of timesheets, leaves and overtime eliminates inefficiencies and time consuming paperwork. Also, computations are more accurate and errors are reduced since most of the solutions in the market are already tried and tested.
5) Data is More Secure
Your data can be replicated to different locations, providing you a much higher level of data protection from disaster, hardware failure or from a simple user error. This is very helpful for companies that don’t have the time or resources to do these tasks, which puts their employee data at risk.
6) System is Always Updated
Since the application is being managed by a third party, you have the benefit of getting new software updates regularly. Also, you don’t have to worry about maintaining the servers where the HRIS is hosted since everything is already being managed by the provider.
These are some of the benefits that you can get if you have a cloud based HRIS. It offers much greater flexibility and convenience especially now that most of the companies are implementing work from home arrangements.
